Wedding Policies:
Host Your Wedding at this Maine Bed and Breakfast Inn

• A payment plan is arranged with the bride and groom upon reserving the wedding, which usually consists of 2-4 payments over the months leading up to the wedding with the  balance due 10 days prior to the event. All Food and Beverage Fees are subject to an 18% Service Charge and a 7% Maine Sales Tax and Fee’s must be paid by Check.



• Bear Mountain Inn requires that rental equipment such as tents, chairs, linens, china, tables, portable toilets be provided by Bear Mountain Inn . The rentals such as tents, chairs, tables, and cutlery will be ordered when your wedding is booked. All rentals may be altered up to ten days prior to your event except the tent. If your guest number drops below the allocated number specified for the tent size you will be charged a specified per person fee to cover the tent cost if smaller tents are not available. 
   
• Your Maine ceremony is usually 1 hour or less with cocktail hour, dinner and dancing between 4 and 5 hours. Bar and Music must be closed at 10:00 or 5 hours after the time the Wedding begins.
   

  Wedding Bar Policies:
   

  • Your Wedding Bar can be an Open Bar or a Cash Bar. The following conditions apply:
     
  • Cash Bar Minimum Sales of $10 per guest - Client Makes up the difference
     
  • Absolutely no outside liquor is permitted in the licensed area- Maine State Law
     
  • There is a $50 licensing fee for all bars - Maine State Law
     
  • Bear Mountain Inn will provide a bar for under the tent
    

• Bear Mountain Inn will supply Cups, Glasses, Napkins, Ice, Shakers, Cork Screws, Openers and any other bar supplies. All glassware such as wine glasses, champagne glasses or bar glasses must be rented at an additional charge.
  
  
• Bear Mountain Inn will  hire 1 - 2 professional bartenders for your reception. Compensation for bartenders
will be added to Wedding Proposal at $25 per hour per bartender.
 
•  Wedding Party will Provide a list to Bear Mountain Inn and Bartender of all under age guests that will be at the Wedding.
   
• Wedding Party will provide a Name of a Person who is a guest at the wedding who can help troubleshoot any liquor related problems that may occur. (Usually this is a person who will not be consuming alcohol)
  
  
• Bear Mountain Inn or Bartender is responsible to set up the liquor at the Bar
  
  
• Bear Mountain Inn will supply: Trash & Recycling Bins, Ice Chests, Bar or Table, and Linens.
   
• Bear Mountain Inn provides White Linens and Napkins for the Wedding. Colored Linens, Table Toppers or Napkins can be provided but will be at additional cost.
   
• If Special Displays with Ice are requested, there will be an extra charge for Ice.
   
• All Wedding guests that are not staying at Bear Mountain Inn must leave the property immediately after the 5 hour wedding is over. The Bride and Groom or other designated representative must stay at the reception tent and encourage the guests to leave the property immediately. There will be no gatherings or after parties after the reception is over. Because of the Maine State Liquor Laws there can be no alcohol served by anyone that is not licensed. Bear Mountain Inn will not allow any alcohol to be consumed on the property after the wedding is over.
   

• Due to soft grass, decks with cracks and pine wood floors, Bear Mountain Inn strongly recommends that guest not to wear high heel shoes. Bear Mountain Inn is not responsible for guests that injure themselves due to wearing inappropriate footwear for an outdoor setting.
   
• Candles may only be used if the flame is enclosed in glass. Example: Votives, Hurricanes etc. are all okay on the tables. Tapers and Candelabras are not permitted. .
   
• The throwing of rice or confetti is not permitted but bird seed is allowed
   
• Bear Mountain Inn is a smoke free environment. Smoking will be allowed on front porch, outside during the wedding, or any decks of the property.
   
• There will be a $500 damage deposit charged for the event.  Any damage to Bear Mountain Inn property done by your invited guests during the function or wedding will be the responsibility of the person booking the event. The booking party will replace or repair anything that becomes broken during your wedding.  The damage deposit will be refunded only after all guests have left the property and the property has been thoroughly checked for damage.
   
• Parking direction will be provided by Bear Mountain Inn.
   
• Portable toilets and tents will be required for all outside functions.
   
• During the Wedding guests are not to affix to walls, floors, ceiling or grounds with nails, staples, carpet tape or other substances. Please consult for assistance in display of all materials. Any decorations put up in the tent or function room by the wedding party must be taken down by the wedding party. Additional lights in the tent will cause problems with power. Please consult Bear Mountain Inn before putting up additional lights.

• All rooms at the Bear Mountain Inn must be reserved for two-night reservation during any Function, Wedding, or Conference. Bear Mountain Inn requires a one night deposit on all rooms in order to book the function room or the outside property for a wedding or special occasion. Balance of the rooms is due at check-out. Bear Mountain Inn has 11 rooms. 
   
• The party who is booking the wedding may pay a one night deposit on each room upon reserving the conference room or Property for a wedding or we will hold the rooms for seven days if you would like to have each guest pay their own deposit. After seven days the wedding party must pay the deposit on any rooms that have not been reserved and deposit received. The person responsible for booking wedding or event will assign rooms to their guests. Any rooms that remain unoccupied will be the responsibility of the party booking the inn for a 2-night stay during the function.
   
• If a guest books a room but does not occupy the room, the remainder of the balance due will be the responsibility of the person wedding party.
  
  
• All Room rates are based on double occupancy except for family cub’s which are four person occupancy. Total of 26 guests in rooms. Bear Mountain Inn does exceed the maximum occupancy in any room. Bear Mountain Inn does not allow cots or air mattresses in any rooms.
  
  
• Only registered guests will be allowed in the Inn, rooms, or use the amenities before, during, or after the wedding, conference or event.  Please make your guests aware that they can not tour the Inn during the event. Only the guest that is registered in a room may use the Jacuzzi tubs or Bathrooms. Room or Bathrooms may not be shared with anyone who is not registered in that room.

If you have a large event and you would like to book the entire Inn please feel free to call Jim at 207-583-4404  to discuss your wedding plans.